FAQs

Fees vary depending on the size and type of stall you wish to bring:    

If your Public Liability insurance expires between your application date and the show date don’t worry. Please upload your current certificate with your application for our records. Once you have renewed your insurance email the updated certificate to greenfayre@westlancs.gov.uk to update our records.

A risk assessment is the process of identifying what hazards may occur, how they may cause harm and what steps you could take to minimise harm. 

Conducting a risk assessment evidences you have considered the health and safety of you, your staff and your customers when planning your stall and/or activity.

You can find a handy Risk Assessment template here. 

Tips to get you started:

• Make a list of  any hazards that could happen either in the setup, operation, or pack down of your stall/activity. 
• Consider what may be harmed 
• Consider what you already do to control the risks
• Consider what further actions you can do to control the risk 

• Charity Stall – A not for profit organisation carrying out fundraising and promotional activities for a worthy cause. Ideally you would have a registered charity number. If not please contact us to discuss via greenfayre@westlancs.gov.uk
• Trade Stall – Most small stallholders applying to the show will fall into this category. Stalls providing goods and services for a profit and that are applying to be sited in the marquee will most likely be classed as trade stalls.
• Exhibitor/Entertainer – If your stall provides demonstrations and displays and adds an attraction to visitors to show you may be an exhibitor/entertainment. Please contact us via greenfayre@westlancs.gov.uk for clarification.
• Small Caterer – A small caterer is a food/drink trader who operates from a small self-contained outdoor unit such as a single gazebo or a horsebox.
• Large Caterer – A large caterer is a food/drink trader who operates from a large self-contained catering trailer or double gazebo/marquee.

Depending on what you intend to bring then this may be possible. Space in the marquee is limited and fees are calculated based on space required so additional or non-standard items may incur an additional charge. Please email greenfayre@westlancs.gov.uk for further clarification.

Stock can be left in the marquee overnight., however as there is no security all stock is left at the stallholder's risk and liability. Stallholders may be permitted to camp/sleepover in the showground overnight on the Saturday of the show if they advise us off their intention prior to the show. More details regarding this will be provided in the shows confirmation pack.

To make the Green Fayre more 'weatherproof' we have made a few changes to the show this year. One of them is the creation of an indoor market area for visitors and the reduction in the number of unsheltered outdoor attractions. In addition to this the showground is being redesigned to eliminate pinch points and to make the best of the space available. There are a few exceptions to this such as live animal displays please email us greenfayre@westlancs.gov.uk if you require further advice.

The Green Fayre is a sustainable show and single use plastic products are not permitted. Our aim is to promote environmental best practice to all our stallholders and visitors and we encourage the use of other sustainable alternatives. This is in line with West Lancashire Borough Council's Climate Change Strategy and Action Plan 2020-2030

The showground will be accessible to vehicles between 0800-1030 each morning and between 1700-1900 each evening. There will be no vehicular access permitted between 1030 and 1700.

We do not accept single or part day applications, this is due to both logistical and health and safety reasons.

Vehicles must be moved to the exhibitor parking area outside of the showground. There are exceptions to this i.e food/live animal storage. Please email us greenfayre@westlancs.gov.uk for further advice.

Waste minimisation is a part of the shows Sustainability policy. We expect all stallholders to take reasonable steps to reduce/eliminate all unnecessary waste. It is the responsibility of the stallholder to dispose of any waste they generate and where possible recycle.